Smart Scheduling That Just Works
AI-powered calendar that coordinates your team's availability across every platform
MaiCalendar seamlessly integrates with Google Calendar, Outlook, and Cal.com while providing intelligent scheduling, conflict detection, and voice-powered booking through Sage AI.
One Calendar. Every Platform.
Unified scheduling across all your calendars with real-time synchronization
Connect Google Calendar, Outlook, Cal.com, or use our powerful internal MaiCalendar. All calendars sync in real-time with intelligent conflict detection and unified availability checking.
MaiCalendar
Our powerful internal calendar with advanced features
Google Calendar
Seamless Google Workspace integration
Microsoft Outlook
Full Microsoft 365 calendar support
Cal.com
Open-source scheduling platform integration
Benefits of Multi-Provider Integration
Coordinate Your Entire Team Instantly
See everyone's availability at a glance and schedule meetings that work for everyone
MaiCalendar aggregates availability across your entire team's calendars, making it effortless to find time slots that work for everyone. Smart scheduling considers working hours, time zones, and preferences.
Team Availability View
Visual grid showing when everyone is available
Working Hours Respect
Automatically respects each person's working hours and preferences
Smart Suggestions
AI suggests optimal meeting times based on everyone's schedule
Conflict Prevention
Real-time conflict detection prevents double-bookings
Team Availability at a Glance
See everyone's availability instantly to find the perfect meeting time
Sarah Chen
Sales Director
Marcus Johnson
Account Manager
Emily Rodriguez
Lead Generator
David Kim
Marketing Specialist
One-Click Booking Links
Share your availability with beautiful, customizable booking pages
Create shareable booking links that let clients and colleagues book time with you instantly. No back-and-forth emails, no scheduling conflicts.
Personal Booking Link
Your personal scheduling page for 1-on-1 meetings
Team Round-Robin
Distribute bookings evenly across team members
Collective Meetings
Book time when all participants are available
Event Registration
Collect registrations for webinars and events
Fully Customizable Booking Pages
Make your booking links match your brand perfectly
Voice-Powered Scheduling with Sage AI
Let our AI booking agent handle appointment scheduling over the phone
Sage, our Retell AI-powered booking agent, answers calls 24/7 and books appointments directly into your calendar. She recognizes returning clients, checks real-time availability, and handles scheduling entirely through natural conversation.
Sage's Capabilities
New Client Booking
First-time caller schedules a consultation
Caller
"Hi, I'd like to book a consultation for next week."
Sage
"I'd be happy to help! I have availability on Tuesday at 2pm, Wednesday at 10am, or Thursday at 3pm. Which works best for you?"
Caller
"Tuesday at 2pm sounds perfect."
Sage
"Great! I've booked your consultation for Tuesday, March 14th at 2:00 PM. Can I get your name and email for the confirmation?"
Caller
"Sure, it's John Smith, john@example.com"
Sage
"Perfect! You'll receive a confirmation email shortly with all the details and a calendar invite. Is there anything else I can help with?"
Returning Client Recognition
Sage recognizes caller and personalizes greeting
Sage
"Hello Sarah! Great to hear from you again. How can I help you today?"
Caller
"Hi! I'd like to schedule another session."
Sage
"Of course! Based on your last appointment, would you like the same 60-minute session?"
Caller
"Yes, that would be great."
Sage
"I have openings this Thursday at 1pm or Friday at 10am. Your previous preference was morning appointments - would Friday at 10am work?"
Urgent Appointment
Caller needs immediate availability
Caller
"I need to see someone today if possible."
Sage
"Let me check our availability for today... I can fit you in at 4:30 PM this afternoon. Would that work for you?"
Caller
"Yes, that's perfect!"
Sage
"Excellent! I've added you to the schedule for today at 4:30 PM. You'll receive a confirmation text message in just a moment."
Why Integrate Sage with Your Calendar?
Advanced Availability Management
Granular control over when and how people can book time with you
Set custom availability rules, buffer times, and scheduling windows. MaiCalendar ensures you're only booked when you want to be, with intelligent conflict detection and automatic blocking.
Custom Working Hours
Define different hours for each day of the week
Monday-Thursday: 9am-5pm, Friday: 9am-12pm, Weekends: Off
Buffer Times
Automatic breaks between meetings for preparation
15-minute buffer after each meeting for notes and breaks
Scheduling Window
Control how far in advance people can book
Minimum 24 hours notice, maximum 60 days in advance
Date Overrides
Block specific dates or add special availability
Block vacation days, add extra hours for busy seasons
Meeting Limits
Cap daily or weekly meetings to prevent burnout
Maximum 8 meetings per day, 30 meetings per week
Priority Hours
Reserve premium time slots for high-value meetings
Reserve 9-11am for internal meetings, allow client bookings 11am-4pm
Automatic Conflict Detection
MaiCalendar prevents double-bookings with real-time conflict detection
Check all connected calendars in real-time
Detect overlaps, travel time, and buffer violations
Prevent double-bookings across all platforms
Suggest alternative times if conflict found
Update availability instantly when events change
Powerful Recurring Event Management
Set it once, let it repeat forever - with full control over every instance
Create complex recurring patterns using the iCalendar RRule standard. Edit single instances, future occurrences, or the entire series with surgical precision.
Daily Recurrence
Events that repeat every day or every N days
Weekly Recurrence
Events that repeat on specific days each week
Monthly Recurrence
Events on specific dates or relative days each month
Yearly Recurrence
Annual events on specific dates
Custom Rules
Advanced patterns with RRule syntax
Flexible Editing Options
Edit one instance, future occurrences, or the entire series with surgical precision
Edit This Occurrence Only
Change just this single instance without affecting others. Perfect for one-time adjustments like rescheduling a specific meeting.
Edit This and Future Occurrences
Update this instance and all future ones. Useful when your schedule permanently changes (e.g., new time zone, role change).
Edit All Occurrences
Modify the entire series including past events. Use when you need to update the recurrence pattern or event details globally.
Customize Your Calendar Experience
Tailor every aspect of scheduling to match your workflow
Fine-tune your calendar settings, notification preferences, and booking behaviors. MaiCalendar adapts to your style, not the other way around.
Scheduling Preferences
Default Event Duration
Standard length for new events (15/30/60 minutes)
Start Week On
Calendar week starts on Sunday or Monday
Time Zone
Your primary time zone for scheduling
Auto-decline Conflicts
Automatically decline conflicting meeting invites
Show Declined Events
Display declined events on your calendar
Availability Settings
Default Working Hours
Your typical work schedule (can override per day)
Buffer Between Meetings
Automatic break time (5/10/15/30 minutes)
Minimum Booking Notice
How far in advance people must book (hours/days)
Maximum Booking Window
Furthest in advance bookings allowed (days/weeks)
Focus Time Protection
Block time for deep work (no meetings allowed)
Notification Preferences
Email Notifications
Receive email for new bookings and updates
SMS Notifications
Text message alerts for appointments
Reminder Timing
When to send event reminders (15min/1hr/1day before)
Daily Agenda Email
Morning summary of today's schedule
Weekly Summary
Sunday evening overview of upcoming week
Connected Calendars
Google Calendar Sync
Two-way sync with Google Calendar
Outlook Calendar Sync
Two-way sync with Microsoft Outlook
Cal.com Integration
Sync event types and bookings
Default Provider
Which calendar to use for new bookings
Make MaiCalendar Work Your Way
Every setting is designed to give you complete control over how you schedule, book, and manage your time.
Lightning-Fast Performance
Enterprise-grade reliability with millisecond response times
MaiCalendar is built for speed and reliability. Redis caching, materialized views, and strategic database indexes ensure your calendar is always responsive, even under heavy load.
Availability Check
P95 response time for checking available time slots
Calendar Sync
Real-time synchronization across all providers
Event Creation
Time to create and save new calendar events
Conflict Detection
Accuracy in preventing double-bookings
Uptime SLA
Guaranteed availability for mission-critical scheduling
Cache Hit Rate
Percentage of queries served from cache
Performance Optimizations
Advanced techniques that make MaiCalendar lightning-fast
Redis Caching Layer
Frequently accessed availability data cached with 5-30 minute TTL
Materialized Views
Pre-computed availability slots refreshed every 15 minutes
Strategic Database Indexes
5 composite indexes optimize common query patterns
Organization-Scoped Queries
All queries filtered by organization_id at the database level
Automatic Cache Invalidation
Caches cleared immediately when events are created/modified
Built for Reliability
Enterprise-grade infrastructure you can trust
Ready to Transform Your Scheduling?
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